There are a lot of reasons for deciding to leave a job, such as the need to spend time caring for family or accepting a position offered by another company. If you have made up your mind to leave your current job, you may notify your employer in a professional manner.
In this article, we will provide you with what you need to know about resignation letters and how to write one, and we will offer templates and tips to help you write your own resignation letter.
A resignation letter can be considered a legal document that records the end of your employment with a company. This document is usually required after you have indicated your decision to leave in person or via email.
Resignation letters can help you exit a company with a positive tone and strengthen your relationship with the company and your colleagues in the future.
Writing a resignation letter can be a simple process if you follow key steps. Before writing your letter, consult first with your direct supervisor or HR manager to follow the process of the company’s rule regarding resignations. For instance, they might ask you to provide specific information or even send your letter to certain people at the company.
In this article, we will provide information on how to write a resignation letter. What are you waiting for? Keep on reading!
If you are mailing your letter, try to use a standard business letter format with your date and contact information at the top of the page; however, if you are emailing your letter, this information is not required. Introduce your letter with a formal salutation, address the recipient by name, or, if you prefer, use a standard greeting such as “Dear [first name]” or “Hello [first name].”
State clearly that you are writing to submit your formal resignation from your position with the company, and you must also include the date of your last day at work. While it is standard to give one month’s notice, your company might have specific instructions on when your last day of work should be, or they might give you a task that needs to be done before you even leave the company. After getting this information, list the date and weekday of your final day at the company.
Example: Please accept this as my formal resignation from my position as a team leader with XYZ Company. My last day will be Wednesday, November 23, one month from today.
It is always good to keep your professional relationships positive and healthy. Writing one or two sentences explaining what you are thankful and grateful for about your time at the company will help foster a peaceful transition.
Example: I am grateful to have had the opportunity to learn from the best and grow as an agent. I will always cherish the experiences I had working with you and the team.
List any key information the recipient should be aware of regarding your transition. These details can be worked out with your manager ahead of time. However, if you’re not sure what your transition responsibilities should be, simply add that you are happy to do whatever you can to make the transition as smooth as possible as you can. This kind of gesture is generally appreciated.
Close with a departing statement such as “Sincerely” or “Thank you” and your name.
Example: In an effort to make this transition as smooth as possible, I intend to wrap up my final project by November 23 and delegate all other responsibilities to the appropriate team members with your approval. I wish you, the team, and the company all the best.
Thank you for everything,